Superlist Review

Superlist review verdict: choose it if your small team's work starts in meeting notes and ends in shared tasks. The free plan's 5-list ceiling makes it a practical pilot; Basic is the paid starting point, and Super earns its upgrade only when its AI reduces follow-up work. Skip it for large projects whose dependencies and reporting determine delivery.

Superlist Review: What It Is

Superlist is a task manager built around lists that also hold notes, images, attachments and smaller pieces of work. A list can function as a project document: the brief, discussion and actions stay together, while tasks have their own owners and dates. That makes it useful for a founder coordinating a launch, an agency keeping client decisions beside deliverables, or a small team turning weekly meetings into assigned work. It is a good fit when a plain checklist loses context and a configurable database would add unnecessary administration. Superlist's list features.

Verified on 23 October 2026 against the makers' live pages, including both billing settings on Superlist's pricing page. This is an evaluation of documented features and workflow fit. It does not claim hands-on testing of the app, transcription accuracy, synchronization reliability or time savings.

Who Should Pick Superlist, and Who Should Skip It

Superlist suits a founder who is still the person connecting a conversation to the work it creates. If a designer asks what the client approved, a marketer asks who owns the launch email, and the answer lives in scattered notes, a shared list can become the common project record.

Choose according to the work you need to coordinate:

Superlist vs Todoist

Superlist's distinguishing choice is to make the notes part of the working list. Todoist organizes work around tasks, with descriptions and comments for supporting detail. Keep Todoist if that already captures enough context; switching only pays when the shared document removes a recurring handoff problem.

Choose Notion when the question is “How do we organize reusable company knowledge and project records?” Our Notion review examines that broader workspace decision. Choose Asana when the question is “What gets delayed when this approval slips?” The monday vs Asana comparison covers the more demanding work-management choice.

Tasks and Notes Work Best as One Project Record

Superlist gives a small launch team a useful place to keep the reason for a task beside the task itself. Its list editor supports rich text, images and attachments, alongside tasks, subtasks and sublists. Notes can become tasks as a discussion turns into a commitment. List features.

Consider a founder planning a customer webinar with a marketer and a designer. The list begins with the audience, offer and approved messaging. Under that context sit actions such as “Draft invitation,” “Approve slides” and “Publish registration page.” The deliverable and the explanation live together, so a change to the offer has somewhere obvious to go.

The useful discipline is to separate a decision from an action. “Use the existing customer story” belongs in the notes. “Get permission to quote the customer” needs an owner and a due date. Writing both as prose leaves the founder chasing people; making everything a checkbox buries the decision.

For this workflow, judge success by whether a teammate can start the assignment without asking where the brief is. A more attractive list has little business value if everyone still asks the founder to reconstruct the conversation.

Team Sharing Works Best with Trusted Collaborators

Superlist lets you share an individual list or create a team and share a list with that group. The documented setup is Settings → New team, followed by naming the team and inviting members by email. In a list, select Share, enter the team name and give that group access. Team setup.

For a small agency, that could mean a recurring internal delivery list where the founder, account lead and designer record decisions and assign follow-ups. Tasks support assignments and discussion. You can also assign a task without sharing its parent list, but that assignee cannot see the list. Put the necessary context in the task when using that narrower handoff. Assignments and discussion.

The permission model deserves attention before inviting clients. New lists are private, but a list collaborator can edit or remove content and add or remove other collaborators. The documented exceptions are removing the creator and deleting the list. That is broad participation, not a promise of a tightly controlled approval portal. Sharing permissions.

Use that freedom for trusted colleagues who maintain the same working record. If a client should only approve a deliverable, demonstrate the exact access arrangement before making Superlist the client-facing system. “Can share a list” and “has the permissions our client process needs” are separate requirements.

AI Helps with Capture and Follow-up, on Different Plans

Superlist's AI features address different jobs: speaking a task, recording a meeting, questioning its transcript and drafting content. The plan names matter because ordinary notes and AI meeting capture are different capabilities.

Meeting notes and transcript chat

Superlist's Meeting Notes turn recorded conversations into summaries and action items; the feature page also describes suggested assignees and due dates. For a founder leaving a customer call, the useful output is a reviewable list of commitments. Treat the proposed owner and deadline as something to confirm before work starts. Meeting features.

On a supported Mac, the documented sequence is Command+K → Summarize a meeting, then Done when the conversation finishes. Superlist creates a meeting list with a transcript and summary. Its help page documents recording on macOS and iOS, with macOS 14 or newer required on Mac; iOS capture uses the phone's microphone for an in-person meeting. Recording guide.

Meeting Chat answers questions using the transcript in a recorded meeting's list. A useful question is “Which launch date did the customer agree to?” rather than a broad request to invent a project plan. The chat interface is documented on all Superlist platforms, which does not establish recording support on all those platforms. Meeting Chat.

Talk, Make and message summaries

Superlist's Talk, included in Basic and Super, turns spoken input into tasks, dates, subtasks, notes and lists. A founder can dictate a follow-up task and the details it needs while moving between calls. One specific restriction: audio notes work inside lists, not in Inbox or Today. Talk documentation.

Make AI drafts lists, briefs and expanded project plans. Use it to propose a webinar checklist, then remove steps that do not apply and add your actual approval requirements. A generated checklist is a starting draft, not evidence that someone checked the dependencies. Make's documented uses.

Email and Slack summarization condense incoming material into task content. The Slack guide describes a rewritten task title and a concise description, and acknowledges that generated titles can be inaccurate. A request to “explore a launch next week” must not silently become a commitment to launch next week. Slack summarization.

The practical upgrade criterion is how much review and follow-up remain after capture. Judge the completed handoff, including corrections, before committing to the AI tier.

Integrations Turn Requests into Assigned Work

Superlist documents integrations with Gmail, Google Calendar, Slack, GitHub, Linear and Microsoft To Do, plus email forwarding. These bring incoming work closer to the task list; each connector still needs to be evaluated for the specific handoff you use. Integration directory.

For a founder receiving requests in Slack, the documented message shortcut is More actions → Create a task. Set the title, assignee, due date and destination list before submitting it. The resulting task can link back to the source message, preserving the conversation when a teammate needs context. Slack workflow.

Gmail similarly provides an email-to-task route. For the agency owner, the test is whether a client's requested change reaches the delivery list with enough context to act. The presence of a connector alone does not prove the whole process is complete. Gmail integration.

Calendar changes have consequences

Superlist's Google Calendar integration turns due dates into all-day events and due times into 30-minute blocks. Only dates added after connecting the account enter this sync. More significantly, deleting a synced calendar event removes the due date from its Superlist task. Calendar behavior.

That matters for a founder who clears the calendar to make room for calls. A cleanup action can remove a deadline from the task record. Try creation, date changes and event deletion on a disposable task before connecting a live client schedule. This integration should not be assumed to estimate effort or automatically build a realistic workload from a due date.

Superlist Pricing: Which Plan Fits a Small Team?

Superlist Basic is the sensible paid starting point for shared tasks and manually written meeting notes. Super is the candidate when automatic meeting capture and the additional AI features justify the extra spend.

All prices below are USD per person, verified on 23 October 2026 from the live pricing page.

The annual cards show rounded monthly figures of $5 and $21; use the stated annual bills for budgeting. There is no separately priced team plan displayed. The page offers a contact route for further team needs. Plan details.

For five people each buying a seat, the annual totals are $295 for Basic and $1,245 for Super. That is a $950 annual difference, calculated from the published annual prices. Do not upgrade everyone simply because the founder wants meeting summaries.

Free's first wall is the number of lists and collaborators, not the number of task entries. A small pilot can fit; separating every client, recurring meeting and internal project into its own list can make Basic relevant quickly. Super needs a separate case built around the AI work it removes.

The Limitations That Can Rule Superlist Out

Superlist's simplicity is useful only while it fits the work. These are the boundaries that should change the purchase decision:

• Do not buy it for dependency-heavy programs or heavy reporting. Nested tasks organize a breakdown of work; they do not by themselves establish how a delayed approval changes a project schedule. The Superlist pages evaluated here do not demonstrate an equivalent to the dependency and reporting workflows documented by Asana. Choose the tool that demonstrates the required workflow before migrating a large project.
• Recording and access are different platform promises. A team can access Superlist across its listed platforms while still having an unsuitable device mix for its documented meeting-recording workflow. A Windows-led business should validate its recording route before paying for Super on that basis.
• Collaborator access is broad. An invited list collaborator can change content and manage other collaborators. That can rule out the ordinary shared-list workflow for a client who should only review approved material.
• The free pilot cannot establish the value of the full AI package. Manually writing meeting notes proves the task-and-context model. It does not prove transcription quality or whether Super's AI justifies its premium.
• Calendar cleanup can change deadlines. A synced event is connected to the underlying due date. That behavior needs to fit how your team manages its calendar.

There is also a documentation wrinkle: some help articles still mention Pro, while the current pricing page offers Free, Basic and Super. For a new purchase, use the live pricing page's entitlements rather than assuming an older help-page plan name is available.

Verdict: Test the Handoff Before Paying

Superlist is worth considering when the founder's recurring problem is turning a discussion into work that somebody owns. Basic is the default paid candidate once that workflow works and the free limits get in the way. Super earns its place when supported-device meeting capture and AI follow-up remove enough work to justify the premium.

The one thing to test first is a complete handoff from a manually written meeting note to a completed, assigned task. Do it on Free before evaluating the AI upgrade.

1. 1

   Use one actual weekly meeting

   Create a shared list for a meeting with your small working group. Put the agenda and decisions in that list. Keep the pilot within the free limits rather than migrating every project.

2. 2

   Turn decisions into owned actions

   Add the agreed tasks with owners, dates and enough context to begin. Leave the supporting decision beside the action. Ask each owner to confirm the assignment.

3. 3

   Return to the same record

   At the next meeting, check whether people found the context, updated the work and completed the actions without a separate recap from you. Record the follow-up messages you still had to send.

4. 4

   Choose from what happened

   If the handoff improved, stay on Free while it fits, or choose Basic when its additions are needed. Evaluate Super separately for AI capture. If people still need another system to understand dependencies or report delivery, choose Asana; if the missing piece is structured knowledge, choose Notion.

For buyers who meet that decision rule, Superlist is available here.

Frequently Asked Questions

What is the best phone app for creating a to-do list?

For tasks that need substantial notes and shared context, Superlist is a strong candidate. For task-first planning, shortlist Todoist. Test the phone you use with your own capture-and-follow-up routine.

Does Wunderlist still exist?

Wunderlist's support has ended, according to Microsoft's lifecycle page. Superlist is a separate product that identifies its origins with Wunderlist's creators.

What is Superlist?

Superlist is a task-and-notes app built around private and shared lists. Its paid plans add expanded collaboration, integrations and AI capabilities, with the scope depending on the plan.

What is the Todoist app?

Todoist is a task manager for personal and team work, with task capture, dates, recurring tasks and project views. Todoist's feature and plan comparison.

How much does Todoist cost per month?

On annual billing, Todoist Pro is US$5/month equivalent, billed $60 yearly. Business is US$8 per user/month equivalent, billed $96 yearly, plus local tax. Those are annual-billing rates; Beginner is free. Current pricing.

Is Todoist really worth it?

Its paid plans are worth considering when features such as calendar planning or shared team administration solve your actual bottleneck. A working free setup is not a reason to upgrade by itself.

What are the disadvantages of using Todoist?

Beginner limits personal projects to 5 and activity history to 1 week. Calendar layout and fuller team administration require paid plans. Those gates matter if your workflow depends on them. Plan limits.

Is Todoist fully free?

Todoist offers a free Beginner plan, but Pro and Business are paid. The free plan does not include every planning and team feature.

Is there something better than Todoist?

Superlist is the more relevant candidate for document-like lists with tasks inside them; Notion for structured records; Asana for dependent projects. Better means a better match to the work you need to coordinate.

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